MIRJAN FILMS, EVENT VIDEOGRAPHY SERVICES
Commercial Centre Alepou, K12, Corfu
Private wedding / baptism videography agreement

Dear clients, we are happy that you chose our studio to film your wedding or event. By booking your package, you acknowledge that you have read and agree with the terms below.

1. Services and delivery

The video will be ready for delivery within 6 months of the wedding / baptism / next-day shoot.
The final video is delivered in digital format (HD or 4K) with copying enabled.
The next-day shoot can take place no later than 15 days after the event.
Clients are responsible for backing up the video files from the USB or digital download to an external hard drive and/or cloud platform.
The videographer is not liable for any file loss after 30 days from delivery.
Clients must not interfere with the artistic direction of the videography or demand a style different from the videographer’s vision.
The videographer is not obliged to store video files for more than 1 year after the delivery date.

2. Payment terms

A 25% deposit is required upon signing this agreement to secure the date.
The remaining 75% is due no later than 10 days after the event date, before the editing process begins.
If a date change is requested, the studio may, but is not obliged to, provide services on the new date if available.
The deposit is non-refundable.
Travel and accommodation costs for events more than 40 km from the videographer’s base are the responsibility of the client.
If the wedding is cancelled, the deposit is non-refundable and the client must inform the studio by email to release the date.

2.1 Late payment

The remaining 75% of the balance is due no later than 10 days after the event date to begin editing. If payment is late, a yearly fee of 10% on the outstanding balance applies for holding the raw footage and keeping the editing project open for prolonged periods (1 year or more). These fees apply annually until the balance is paid in full and the project is completed.

3. Intellectual property

The studio retains full ownership and intellectual property rights of the video, including use for advertising.
For baptism videos, no footage will be used for public promotion without the client’s prior written approval.

3.1 Raw footage and copyright purchase

If the client chooses to purchase the raw footage together with the associated copyright, the client then owns the exclusive rights to the footage. In that case the studio no longer retains the right to use the footage for any promotional, advertising or commercial purpose. By purchasing the raw footage and copyright, the client takes full ownership and control over the material.

4. Failure to fulfil obligations

In unforeseen circumstances (force majeure) such as illness, technical problems or extreme weather, the studio may assign another videographer or refund any payments made up to that point.
If no replacement can be found, liability is limited to reimbursement of the payments received.

5. Responsibilities & good cooperation

Clients will not hold the videographer liable for any injury or incident during the wedding/baptism or related shoots.
Both parties agree to cooperate for the best possible outcome and commit to clear communication throughout the project.
The videographer is not responsible for interference from guests or other photographers that may affect footage quality.

6. Additional costs

Overtime charges apply if the event runs longer than the agreed time.
The overtime fee is €250 per hour, payable together with the remaining balance.

7. Data storage and backup

We safeguard your wedding video with double backups on a 100TB NAS storage system plus a subscription-based cloud storage service.
While we make every effort to store your files securely, we are not obliged to retain them indefinitely. If you lose your wedding film in the future you may request a copy, only possible if the files are still in our archive at the time of the request.
Access to archived files costs €60 per year of storage.

8. Refunds in unforeseen circumstances

In the unlikely event of the videographer’s death or permanent incapacity, and if the services cannot be provided as agreed, the studio will arrange the refund of any deposit or payments made, through the videographer’s estate or legal representative in accordance with applicable law. The refund will be handled as promptly as possible, though the timeframe may depend on the legal process involved.

And if I do happen to kick the bucket, I promise to haunt only the editing room, so your footage is in good hands, even from the afterlife.

Mirjan Films · Commercial Centre Alepou K12, 49150 Corfu · info@mirjanfilms.com

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